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SPA parents, friends and
volunteers,
Here is a
brief explanation of the areas for volunteers when we host a meet.
It is vital to have all areas fully staffed and the more volunteers
we have the easier and more efficient we will be. It will also give
us the opportunity for you to learn the various areas so you can
decide your first preference of where you would like to work, but
you will also be able to fill in someplace when necessary as
everyone will be cross trained. The more people that work a meet,
the easier the work is as you would get many breaks and learn all
about what goes into running a very successful
meet.
Hosting a
meet also enhances our team’s reputation in Gulf Swimming. We
are one of the best new teams in Gulf Swimming. We have had
numerous compliments by visiting teams, swimmers, parents, coaches
and officials on what a great job SPA does in running a
meet.
Last but
certainly not least, hosting a meet will make SPA money. If we do
not receive donations of food for concessions, and food for
hospitality, then we will have to spend an enormous amount of money
to purchase the necessary items and we will make much less then we
could. Remember by your volunteering you help your kids and your
team. Running a team is an expensive business. No team can succeed
without all the support from its parents. SPA Parents and
Volunteers have been awesome in the past. I know you all will be
awesome in securing our future by stepping up and
volunteering.
Remember any
High School student who is not a member of SPA can receive YES
hours or NHS hours for volunteering.
Thank you for
your support and dedication to our team!
GO
SPA!
MEET
DIRECTOR: Person in charge of running the
entire meet. One person and one back up needed. Mandatory training
required.
MEET
SAFETY MARSHALL: One Head person with up to 5 or
more to be on deck. Enforce meet rules i.e who can go on deck, no
parents except for timers of members of USA Swimming, no food
etc. Some training required.
MEET
OFFICIAL: One Head person from GULF
Swimming
FACILITIES SET UP/TAKE
DOWN: Setting up pool for the meet. Can
include moving bulkhead, lane ropes, etc. Usually need 5 or 6
strong people. This is done usually Thursday night and with enough
people can be done quickly. Take down again, with enough people is
quick.
MEET
MANAGER: One Head person who runs the
computer for the entire meet. We need several people and trainees
as this is a very critical area. Possibly 4 or 5 plus shift
trainees.
COLORADO TIMING:
One Head person with 5
or 6 people to place the Colorado touch pads, and maintain through
the meet. Trainees are needed.
CLERK OF COURSE:
One Head person with
10 to 15 people. Places and picks up circle in sheets, posts
results and heat and lane assignments, runners, etc. This is also a
very critical area. Trainees needed too.
HEAT
SHEETS/AWARDS: Two head people who order awards,
label awards with the results and sell the Heat sheets. Awards can
be easy at times and very busy at times. Need 5 or 6 people. Also
handles money box.
HEAD
TIMER: Two head people who with 4 to 6
other timers provide back up timing for the regular timers. May
need 6 or 8 for large meet with running starts at both ends of the
pool, or a prelims, finals meet as that is morning and
afternoon.
HOSPITALITY: Three Head people who
coordinate all the food we provide for the meet officials, coaches,
and volunteers. Cooked food and donations are necessary for
breakfast, lunch and snacks. This is a critical area as these
people must be fed.
ANNOUNCER: One Head person and
one back up. Announces events, results, scratch times for a final
meet and any other pertinent information.
VOLUNTEER
COORDINATOR: One Head person and one back up
person to coordinate all the volunteers for the meets we host.
Create master list and make sign in sheets so volunteers will
receive credit. A critical job and a trainee is also
needed.
On Decks: One
Head person with 1or 2 others to handle On Deck meet entries
that day (s) of the meet. On decks is open 1 ½ hours prior
to the start of the meet and closes 30 minutes before the meet
start time. Critical area as entries must be filled out correctly
and handles money with money box. This area is a money
maker.
Concessions:
One or Two Head people who coordinates concessions. This is a
potential big money maker. Donations are necessary as we have an
assortment of breakfast items, grilled food of burgers, sausage on
a stick, pasta, nachos and much more. 4 to 6 people needed to work
the grill. 4 or 5 people needed to do pasta, nachos, cheese, chili,
6 to 8 needed to sell candy, drinks etc. One person handles money
box. Concessions is a fun area, no training is really necessary. It
is outside and does require a huge amount of people to run in an
efficient manner.
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